Full-Time Administrative Position - Philadelphia Area

The Jewish Relief Agency (JRA) brings together individuals of all means, ages and backgrounds to address our community’s physical, social and spiritual needs, satisfying our unique desire to take care of each other and do good in the world. Built on the foundation of our monthly food distribution, our programs relieve the pangs of hunger, bring meaning to our recipients and volunteers, and build a caring and connected community. To fulfill our mission, JRA’s volunteer base of over 10,000 volunteers pack and deliver food and critical supplies to 3,400 households each month throughout Greater Philadelphia. To learn more about JRA, please visit www.jewishrelief.org. JRA is currently seeking a full-time Administrative Coordinator to work in our Bala Cynwyd office and at our monthly food distributions.

RESPONSIBILITIES

• Administrative support, including data entry in multiple systems, filing, answering and directing calls, greeting visitors, processing mail, and general clerical duties
• Oversee the Pre-Distribution administrative tasks, including training admin volunteers
• Create and maintain documents and reports, ensuring accuracy
• Respond to perspective client service requests received through forms, calls, and website
• Write and distribute emails, letters, faxes, texts, and forms
• Manage supply orders for community partners, such as Cradles to Crayons
• Facilitate direct mailings and complete hands-on tasks for fundraisers
• Complete detailed and accurate data entry in Microsoft Word and Salesforce
• Oversee the robocall process
• Assist with special projects, such as holiday gift and backpack drives
• Coordinate meeting schedules and logistics for staff, as well as board meetings
• Approximately four-days a month, work alongside the staff at JRA’s warehouse in Northeast Philadelphia, assisting with facilitating the Monthly Food Distribution Program and providing pre & post distribution volunteer and logistical support
• Help deliver packages to JRA recipients when needed
• Other duties as required

QUALIFICATIONS

• Excellent communication skills (verbal and written)
• Ability to thrive in a fast-paced environment
• Excellent organizational skills, time management, and customer service, detail oriented
• Quick learner, sharp, intelligent and focused on details
• Ability to juggle multiple tasks under deadlines and work both independently and as a team
• Must be able to lift 25 pounds
• Must have access to a car and a valid driver’s license
• Ability to speak Russian or Spanish a plus, but not required